Your privacy is very important to Women of Ancient Futures. So we will process and use your data securely, in full compliance with the General Data Protection Regulation. In this privacy statement, we explain the information we collect from you and why we do this. We also tell you about your rights in relation to the processing of your personal data. Please contact us at [email protected] if you have any further questions about your privacy.


Article 1 Who are we?


Women of Ancient Futures is a company, which has its registered office in the Municipality of Amsterdam. We are registered in the commercial register of the Dutch Chamber of Commerce with registration number 87623773. We are a data controller of your personal data.


Article 2 Which data do we use?


We provide you here with an overview of the data we process, why we do this, the legal basis on which we process the data and how long we will store the data. 


We will process your name, any company name and associated company details, address, date of birth, telephone number, e-mail and social media accounts. We use this data to make you a satisfied customer for the duration of our agreement. We will keep this data for up to 7 years after the ending of our agreement.


When you register for a retreat, we process your name, e-mail, address, date of birth, health, use of medication and dietary requirements. In addition, we may process special personal data by including you and other people involved in our retreats in a photograph or other visual material.


We use a portfolio on our website and social media channels to show our work to potential customers. We process images made during our work, including the names of the creators of the content. We may include your name if you are visible on this image material, if you didn’t indicate any objection to this when you entered into the agreement. We store this content in our archive indefinitely, unless you ask us to remove it.


For billing and financial administration purposes, we process your name, any company name with associated Chamber of Commerce data, VAT number, billing address, e-mail, bank details and outstanding balance. We are unable to process your payment without this information. We are legally required by the Dutch tax authorities to keep this data for 7 years. After 7 years, we will anonymize your data.


In the unlikely event that you have a complaint about our services, we will process your (company) name, email address and the subject of and communication regarding the complaint in order to find the best possible solution for you. We use this data for an optimal execution of the agreement. We will delete data relating to complaints 1 year after processing. 


We have a commercial interest in using some of your personal data for marketing purposes.  We process your name and e-mail address for direct marketing. We will delete this information as soon as you unsubscribe to our newsletter or indicate that you no longer wish to be contacted by us. You can indicate this at the bottom of every sent newsletter.


We process your name, company name, address, email address, website or social media account and bank account number for affiliate marketing purposes. We delete the data as soon as the affiliate's cookie period has ended or you stop being a member of the affiliate program. If we are an affiliate for one of our partners, these parties will place cookies on our website. In this event, no personal data about you will be made known to us. 


In addition, Facebook collects target group statistics using a first party cookie. This information enables us to place more targeted advertisements. However, data collected by Facebook using this cookie is passed on to us anonymously.


We also use the Facebook conversions api. No cookies are used in this process. First party data, such as your name, e-mail address, telephone number and location, are not sent through your browser, but directly from our server to Facebook. We do this to measure the impact of our advertisements and conversion and to improve advertisements with custom audiences.


To enable posting reviews about our services, we process your name, company name, any photo and content of your message. This information becomes visible to us when you post your message. We can post reviews about our services on our website and social media channels where this is in our commercial interests. We will remove these when they are no longer representative of our services or when you make a request to do so.


If you want to contact us via the website, we ask for your name and email address. When you send the contact form, the information will be visible to us. We will delete the data from a sent contact form as soon as your question or request has been completed, unless an agreement is entered into as a result.


We process your name, email address, any gravatar image, website and the content of your message when you respond to our articles or messages. This information will automatically become visible and will be kept until you delete your response or we delete our message.


When you register for one of our webinars, trainings or freebies, we ask for your name and email address. This way we can allow you to access the relevant content and possibly provide further information about the topic discussed here. We will delete this data after completion of what you have registered for. If it concerns a paid webinar or training, we also process your invoice data. We are legally required by the Dutch tax authorities to keep this data for 7 years.


We will also process a password for your personal account in the online learning environment. We encrypt and store this password in combination with your email address. We do this to prevent security fraud. We keep this account information until you delete your account.


Article 3 How do we obtain this information?


We have obtained the above information from you as a customer, contact person or website visitor because you have provided us with this information. 


Article 4 What rights do you have with regard to the data?


The General Data Protection Regulation has given you a number of rights with regard to the personal data that we process.


  1.  Access - you can request to view your data at any time.
  2.  Correct - If you want to have your data adjusted, corrected, supplemented, protected or erased, you can submit a request to do this. You can also adjust a number of details in your personal account.
  3.  Object - You can object to the processing of your data.
  4.  Data transfer - If you want to transfer your data to another provider, we will provide your data in a structured and commonly used form that can be accessed by common digital systems.
  5.  Automated decision making - You may always let us know your position on an automated decision and have this decision reconsidered by a third person.
  6.  Withdrawal – If we have processed data based on your explicit consent, you have the right to withdraw your consent. This may have consequences for the services we are able to provide.


To exercise your rights, please send a request accompanied by a copy of your ID (with your citizen service number (BSN) and photograph obscured) to [email protected]. We will assess your request as soon as possible, but at the latest within 30 calendar days. If we are unable to comply with your request, we will let you know why we are refusing your request.


Article 5 Who receives your data?


We will not provide your data to third parties, unless it is necessary for business operations or is required by law. In order to implement the agreement, your data may be passed on to processors and parties involved in the execution of the contract, such as the coaches. We enter into processing agreements with these third parties to protect your privacy as effectively as possible. We will not sell your information to third parties.


In the event that we process your data outside the EU, we will take appropriate measures (including security measures).


Article 6 Automated decision-making


We may use automated decision-making based on information, acts or omissions provided by you. It is therefore possible that some of our services are not or no longer available to you.


Article 6 Final provisions


We recommend that you review this privacy statement regularly, as we may make changes from time to time. Please send an email to [email protected] if you have any questions about our privacy statement or the way we use your data.  If you have a complaint about the way we handle your data please let us know. You can also contact the Dutch Data Protection Authority if you have a complaint.